Lincoln’s 250th Anniversary Group
Minutes
Date: March 28, 2003
Location: Town Offices
Attendees: Sarah Andrysiak (Master Calendar)
Doris Bardsley
Jennie Greeson (LWV)
Susan Harding (LWV, Cultural Council)
Sara Mattes (Selectmen)
Debbie Page
Nancy Pimental (Celebrations)
Joan Silverman (Publicity, Historical)
Tucker Smith (Special Events/Parties)
Progress Reports/Action Item Review:
Marketing/Outreach
Logo: Lindsay Clemens is working on concepts. Joan will coordinate a meeting between Lindsay and interested members of the Anniversary Committee
Town Meeting:
Special materials coordinated by Joan
All should participate in Town meeting; we will probably appear after lunch
Administrative:
Agreed we need to separate specific event activities from this committee’s action list (action items with this set of notes is a step in that direction)
Joan will talk with Barb Rhines about benchmarking what other towns have done for anniversary celebrations to get additional ideas
Sarah will chair committee going forwards, and won’t coordinate Master Calendar
Funding:
Tucker will approach potential Fund Raising / Development lead
Will charge $10/mug at town meeting
Celebrations: No report
Commemorations:
Updated on key action items.
Identified need to develop a plan for videotaping the 250th events. High school will likely not do a history of Lincoln video. Need to come up with another plan. Will discuss at next meeting.
Doris raised idea about creating commemorative garden in the triangle near 117
Community Engagement: Education/Schools:
Will discuss strategy for approaching schools at next meeting. Need to be sensitive to the many pressures schools are under as we approach them. Still need a school lead.
Community Engagement: Families: - no report
Historical – no report
Caring for Land
NPS is quite flexible about planning for next year; no urgency about letting them know our decisions
Pending Issues
Commemorative for the 250th – what, when, how?
Suggestion box?
Next meeting date: Friday, April 4 at 9:15 am at Town Offices
Agenda: Approve Minutes (5 minutes)
Welcome new members (5 minutes)
Review suggestion box results (15 minutes)
Debrief learnings from Town Meeting Table (10 minutes)
Assess committee composition and identify plan to fill gaps
(20 minutes)
Create plan for video project
Set strategy to involve key institutions
Set strategy to involve schools
Action Items
Note: this list includes actions for the 250th Anniversary Committee. There are many activities related to the 250th that are being done outside this committee. This committee is planning several “anchor” events for the 250th. Also, we will create a forum for other organizations to develop and execute additional events. Our goal is to spin events out from our control and into the hands of others as quickly as possible. This creates broader participation, and prevents this committee from become bogged down.
Item Person Responsible By When
ADMINISTRATIVE/OTHER
Create plan for involving interested individuals in a constructive and organized way Sarah April 4
Create list of institutions in preparation of developing a key institutions strategy Jennie April 4
Establish institution approach plan All April 4 meeting
Establish dates for Bash and Birthday All w/ DeCordova input April 4
MARKETING/OUTREACH
Get logo alternatives Joan/Debbie April 4
250th web site design and creation (web designer and Chuck Miller) Joan/Debbie May
Create Lincoln Journal Publicity Plan Joan May
FUNDING
Identify Development/Fundraising Lead Tucker April 4
Pursue Codman Trust re Funding Sara Ongoing
Identify what we would propose that Codman Trust Fund All May
Develop fund-raising plan ? May
CELEBRATE
COMMEMORATE (CULTURE)
Establish plan for videotaping 250th events All April 4
Create plan for encouraging Lincoln theater event (tap Lincoln Players as a start) Susan/all May
Organize meeting for Lincoln video talent to establish plan for videotaping 250th and to potentially launch a video project in honor of the 250th Susan? May
Move forward commemorative events in active planning stages:
Historical garden (garden club?)
Lincoln quilt
LS Orchestra at Donaldson Auditorium Susan April 4
Item Person Responsible By When
COMMUNITY: Schools
Recruit Schools Lead All April 4
Clarify Carla Ricci’s desired role Joan April 4
Check Susan Brooks’ interest in joining Debbie April 4
Check on Betty Green’s interest in joining committee Sarah April 4
Develop strategy for involving schools productively (K-8, LS, Minuteman, Carroll, and preschools, Hanscom) All April 4 meeting
Follow up with K-8 schools Carla, others TBD May
COMMUNITY: Families
Organize Old-timers Brainstorming Event (do we need any other initial plan for involving established families) Judy Emmons and Barbara Beal April?
Create plan for involving new families All May
HISTORICAL
Enlist Historical Society members to go through library archives Joan Ongoing
Identify how we can help promote the historical publications and vice versa Joan June
STEWARDSHIP/LAND
Create plan for engaging all land-related organizations All April 4
Update on LLCT – led events:
Pursue Tom Blanding for potential lecture on Thoreau in Lincoln
Explore person to do history of flora/fauna lecture
Approach Paul Travers regarding geology walk? Gwyn May
Clarify Walden Woods planning deadline Sara April 4
Explore Ann Hawley (sp?) for Bemis lecture on role of stewardship Sara ?
MASTER CALENDAR
Amend Master Calendar Sarah April 4
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