Lincoln’s 250th Anniversary Group
Minutes
Date: April 4, 2003
Location: Town Offices
Attendees: Sarah Andrysiak
Jennie Greeson
Susan Harding
Peg Marsh
Sara Mattes
Nancy Pimental
Joan Silverman
Tucker Smith
Discussion/Progress Reports:
Marketing/Publicity
Town Meeting: All should participate in Town meeting; we will probably appear after lunch (THIS week)
Joan will work with Susan to publicize the culture/commemorative meeting next week.
Joan has recruited a high-powered team to work on publicity.
Administrative:
Reviewed organization structure and identified needs for Master Calendar, Schools liaison and fund raising. Several names identified; Sarah and Sara will coordinate follow up
Reviewed general approach to involve others. We will have a kick-off meeting for each category (schools, land, etc.) where the leads for each category will invite appropriate groups. Sarah will draft an agenda for those meetings and will circulate to everyone in next few days. After initial meeting, lead will follow up to create definite plan
Sarah handed out a proposed format for tracking the activities in each category. We will review and improve next week based on feedback
Determined that our “anchor events” will be:
Jefferson/Adams debate (availability and funding permitting) in February
Town Meeting re-enactment during Town Meeting
April Birthday party (probably linked to some of the April reenactment events)
July Fourth Intergenerational Picnic at Pierce Park
Town-wide bash at DeCordova in the fall
Some sort of commemoration of the year’s events
Funding:
Rhoda Taschioglou agreed to give some fund-raising consulting; Sarah to call to determine how best to involve her
Community Engagement: Celebrations and Special Events: No report; agreed to fold “celebrations” activities in with Engaging Community: Families and Special Events
Commemorations:
Agreed to hold kick-off meeting on April 11 at 9:15. Susan will contact relevant groups.
Community Engagement: Education/Schools:
Need to be sensitive to the many pressures schools are under as we approach them. Still need a school lead
Will hold a kick off meeting for schools on May 16.
Need to follow up with Supt. Brandmeyer re offer to appoint a liaison
Historical – no report
Caring for Land
Peg Marsh agreed to work with Sara Mattes on Land category
Will hold kick-off on March 30
Pending Issues
Commemorative for the 250th – what, when, how?
Suggestion box?
Next meeting date: Friday, April 11 at 9:15 am at Town Offices
May 9, May 16, May 30 all at 9:15 at town offices
Agenda: Approve Minutes (5 minutes)
Welcome new members (5 minutes)
Kick off for Commemorative Category (60 minutes)
Review draft fund-raising pitch (10 minutes)
Review action items (current only)
Volunteer contacting
Other Items (10 minutes)
New Business (10 minutes)
Action Items.
Item Person Responsible By When
ADMINISTRATIVE/OTHER
Establish institution approach plan All
Establish dates for Bash and Birthday All w/ DeCordova input April 4
MARKETING/PUBLICITY
Publish April 11 meeting in newspaper to get local artists, etc. to attend Joan/Susan April 7
Get logo alternatives Joan/Debbie April 4
250th web site design and creation (web designer and Chuck Miller) Joan/Debbie May
Get current idea list on the town web page Sarah April 11
Create Lincoln Journal Publicity Plan Joan May
FUNDING
Identify appropriate timing for involvement of Rhoda Taschioglou Sarah April 11
Create preliminary pitch to present to businesses as we seek funding Sarah April 11
Pursue Codman Trust re Funding Sara Ongoing
Identify what we would propose that Codman Trust Fund All May
Develop fund-raising plan ? May
COMMEMORATE (CULTURE)
Invite commemorative / culture groups to April 11 meeting Susan ASAP
Establish plan for videotaping 250th events All April 11
Create plan for encouraging Lincoln theater event (tap Lincoln Players as a start) Susan/all May
Organize meeting for Lincoln video talent to establish plan for videotaping 250th and to potentially launch a video project in honor of the 250th Susan? May
Move forward commemorative events in active planning stages:
Historical garden (garden club?)
Lincoln quilt
LS Orchestra at Donaldson Auditorium Susan April 4
Item Person Responsible By When
COMMUNITY: Schools
Recruit Schools Lead Sarah/Sara April 11
Invite schools to participate in May 16 meeting ? ?
Check Susan Brooks’ interest in joining Debbie April 4
Check on Betty Green’s interest in joining committee Sarah April 4
Develop strategy for involving schools productively (K-8, LS, Minuteman, Carroll, and preschools, Hanscom) All Need lead first
Follow up with K-8 schools Carla, others TBD May
COMMUNITY: Special Events and Celebrations
Clarify dates for birthday party and DeCordova Event Tucker/Nancy April 11
Invite relevant groups to kick off session on May 9 Tucker/Nancy May
HISTORICAL
Enlist Historical Society members to go through library archives Joan Ongoing
Identify how we can help promote the historical publications and vice versa Joan June
Organize Old-timers Brainstorming Event (do we need any other initial plan for involving established families) Judy Emmons and Barbara Beal April?
STEWARDSHIP/LAND
Invite land organizations to meeting on May 30 Sara April 30
Update on LLCT – led events:
Pursue Tom Blanding for potential lecture on Thoreau in Lincoln
Explore person to do history of flora/fauna lecture
Approach Paul Travers regarding geology walk? Gwyn May
Clarify Walden Woods planning deadline Sara April 4
Explore Ann Hawley (sp?) for Bemis lecture on role of stewardship Sara ?
MASTER CALENDAR
Recruit Master Calendar Coordinator Sarah April 11
Amend Master Calendar TBD TBD
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