Lincoln’s 250th Anniversary Group
Minutes
Date: April 11, 2003
Location: Town Offices
Attendees: Sarah Andrysiak
Debbie Dorsey
Lois Frampton
Jennie Greeson
Susan Harding
Elaine Jarvis
Mikki Lipsey
Nancy Pimental
Tucker Smith
Rob Todd
Discussion: Kick Off for Commemorative/Cultural Category
Susan Harding led the meeting. Several ideas were discussed, as follows. Susan will coordinate with the leads of the various activities as necessary and appropriate. All ideas need to be added to the master calendar
Community Musical Performance. (Rob Todd). Bring together choirs of various churches, school groups, other groups to do a community choral event. It might combine different groups (barbershop, etc.) as well as a few songs by the entire group. Audience participation likely included, too. Critical to success is a limited rehearsal commitment. Possibly could charge “dues” to pay for a leader. Date TBD, but January to kick off the event and December for a reprise were diccussed.
Community Theater Performance. (Mikki Lipsey). Potentially outdoors, at DeCordova. Mikki will investigate possibility of using the DeCordova amphitheater.
Children’s Theater (Elaine Jarvis). Probably need to piggy back with some other event. Would include 1-6th grades. Possible to do a cabaret where children are waiters and waitresses; possible to do something historical (although this means getting someone to write something). Date, concept TBD. Possible it will make sense to coordinate with the indoor birthday party. Elaine will do some thinking and coordinate with Susan.
Community Quilt (Lois Frampton) Because creating quilts costs money, we will probably create a raffle quilt, and the sale of the raffle tickets will pay for the raffle quilt and the community quilt. It takes at least 4 months to create the raffle quilt. The community quilt will be about 3 feet by 5 or 6 feet. Where it will be hung is still to be determined.
Video Festival (Nancy Pimental for now. . . )Create an opportunity for community wide viewing of the Townies Video, the Farm Video, and the Spirit of Lincoln Videos. We need to sit and watch them back to back to determine the attractiveness of a joint screening. Possibly they could be shown before a community theater at DeCordova. Nancy will investigate the costs of renting outdoor “drive-in” movie theater equipment for an outdoor summer evening at Pierce Park.
“250th Video” Deb Dorsey. Create a video out of still photography images to document what Lincoln looks like in 2004. With audio of Lincoln folks talking about Lincoln Perhaps organize by season. Rob Todd is collecting Lincoln photographs for the Historical Society calendar; there may be opportunities to share images. Also, we need to enroll an “oral historian type.” Deb will contact Brad Meyer about audio. Also, she will work on a cost estimate for creating the film. Probably this would be for viewing (paid admission?), but not for sale.
Review of Current Action Items
Tucker will work with Stacy to get DeCordova dates
Nancy suggested that we reconsider the Birthday Party and make it a 250th Anniversary Committee event, and that the Celebrations Committee do something else. The something else might be the outdoor video festival, above, or a Family Fun Night with Cake.
Next meeting date: Friday, May 9 at 9:15 am at Town Offices
May 16, May 30 all at 9:15 at town offices
Agenda: Approve Minutes (5 minutes)
Welcome new members (5 minutes)
Kick off for Community Category (60 minutes)
Review draft fund-raising pitch (10 minutes)
Review action items (current only)
Volunteer contacting
New Business (10 minutes)
Action Items.
Item Person Responsible By When
ADMINISTRATIVE/OTHER
Establish institution approach plan All
MARKETING/PUBLICITY
Get logo alternatives Joan/Debbie April 4
250th web site design and creation (web designer and Chuck Miller) Joan/Debbie May
Get current idea list on the town web page Joan April 18
Create Lincoln Journal Publicity Plan Joan May
FUNDING
Identify appropriate timing for involvement of Rhoda Taschioglou Sarah April 18
Create preliminary pitch to present to businesses as we seek funding Sarah April 18
Pursue Codman Trust re Funding Sara Ongoing
Identify what we would propose that Codman Trust Fund All May
Recruit Fund raising lead All May
Develop fund-raising plan ? May
COMMEMORATE (CULTURE)
Move forward commemorative events in active planning stages:
Historical garden (garden club?)
Lincoln quilt
LS Orchestra at Donaldson Auditorium Susan April 4
COMMUNITY: Schools
Recruit Schools Lead Sarah/Sara April 11
Invite schools to May 16 meeting ? ?
Check Susan Brooks’ interest in joining Debbie April 4
Check on Betty Green’s interest in joining committee Sarah April 4
Develop strategy for involving schools (K-8, LS, Minuteman, Carroll, and preschools, Hanscom) All Need lead first
Follow up with K-8 schools Carla, others TBD May
COMMUNITY: Special Events and Celebrations
Clarify dates for birthday party and DeCordova Event Tucker/Nancy April 18
Invite relevant groups to kick off session on May 9 Tucker/Nancy ASAP
Item Person Responsible By When
HISTORICAL
Enlist Historical Society members to go through library archives Joan Ongoing
Identify how we can help promote the historical publications and vice versa Joan June
Organize Old-timers Brainstorming Event (do we need any other initial plan for involving established families) Judy Emmons and Barbara Beal April?
Create plan for updating the history done in 1954 ? April?
STEWARDSHIP/LAND
Invite land organizations to meeting on May 30 Sara April 30
Update on LLCT – led events:
Pursue Tom Blanding for potential lecture on Thoreau in Lincoln
Explore person to do history of flora/fauna lecture
Approach Paul Travers regarding geology walk? Gwyn May
Clarify Walden Woods planning deadline Sara April 4
Explore Ann Hawley (sp?) for Bemis lecture on role of stewardship Sara ?
MASTER CALENDAR
Amend Master Calendar with items after April 5, 2003 Patty Levy Ongoing
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