The Town of Lincoln, MA - Meeting Minutes

Update to the selectmen is September 29, 2003 at 8:30 pm. We reviewed the presentation and agreed on modifications. Sarah will finalize and circulate. We will post the presentation on our section of the Town website, as it gives a good overview of our progress. As part of this discussion, we discussed key events and fundraising.

Kick-off party, Jan. 1 at the Pierce House. Tucker will coordinate with Richard Silver about some sort of 250^th “treat.” With new Board of Health regulations regarding caterers, this needs re-assessment

July 4^th 250^th Celebrations. These are celebrations over and above what the Celebrations Committee usually puts on for the Fourth of July

Pickles to Pastures Bus Tour, fall date TBD. Food Project/Farmers Organization will sponsor, and will be able to offer insurance coverage and portapotties.

We agreed that “key events” will be published in the 250^th Chronology and Event Calendar. Key and other events will also be publicized through posters, the Lincoln Journal and the town website.

The 250th committee will fundraise only for publicity, including two town-wide mailings.

Events will be either self-funding, funded by some other town organization, or (in the case of the Jefferson event), funded by the Codman Trust grant.

Create a ready-for-the public draft to be posted on our web-site ASAP. This version will be available to send to the Minutemen, the PTA and others who’ve already asked for it. Sarah and Patty will work to create, post and send.

Follow up with the organizations responsible for events where details are still vague. Patty will take the lead on calling about events with TBD dates to determine if they’re real. (I have realized that we need to mail the public version of the calendar to all town organizations to galvanize those not yet doing anything to get motivated, encourage them to do some coordinating, etc. More under publicity).

Create a public-friendly “fridge list” of all the master calendar events, to be handed out at various events throughout the year, including the Nov. 2 event for the Historical Society books. Tucker and Patty will work on it.

Betty Smith and Palmer Faran will co-edit. Many others will have input, including Jack MacLean, Peg Martin and others from the Historical Society.

Joan will research the need to get competitive bids from the printer. Currently, we are inclined to use the person that Betty Smith likes and uses for the Lincoln Review

Specific contents, timelines, etc. need to be defined, and the booklet is on our agenda for our next meeting.

Joan presented an publicity update. She’s working on 2 articles for the fall in the Journal. She’s also drafting instructions to organizations wanting publicity support.

Logo: Joan has gone back to the artist to ask that he incorporate a tree. It was suggested that we consider just the type, no logo since the image seems to be controversial. The tree is appealing emotionally but not visually, which is creating a divide on how to proceed. Joan will circulate the next version when available.

Web-site: We will not create our own, but will post documents on the town web-site.

We will send a letter and the current master calendar draft to our list of volunteers and encourage them to contact people as they’re interested. Sarah will draft and circulate in advance of the next meeting so we can finalize then.

Not covered in the meeting, but germane to this report: We need to send a letter to all the town organizations to update them, circle back with them, give them one more chance to do something. . . . Sarah will draft and circulate in advance of the next meeting so we can finalize then.

The townies group is going very well. Lots of enthusiasm, energy, and laughter. Articles are being collected by Peg Marsh, Judy Emmons and Joan, and some will appear in the Lincoln Review and other places.

The PTA has suggested doing a middle school elective as part of the 250^th – perhaps townies? Sarah will follow up with the schools.

The PTA puts on a pan-school project. Susan Pease works on this. She’s contemplating doing some sort of competition and using the library space in April. Details to follow

A few individuals are looking for more information from us. Sarah will follow up in the near term. It highlights the need to get the word out to our volunteer potentials and the town organizations, as discussed above.

Nancy explained that the postal cancellation is that the postmaster will come with a special stamp to stamp mail at a certain event. We agreed that the April 18^th event is probably the best.