Town of Lincoln
Community Preservation Committee
Meeting held January 18, 2005, 7:30 PM, Town Offices
Committee members present: John L. Koenig, Colin Smith, Susie Collins
Committee members absent: Mary Cancian, Rayna Caplan, Ken Hurd, Sara Silverstein
Peter von Mertens attended as a Conservation Committee substitute for Sara Silverstein.
Library (06-3 and 06-8): Peter Sugar, Jack Pugh, Jenifer Burket-Picker and Barbara Myles presented on behalf of the Lincoln Library. The Library has had a difficult time obtaining a written binding quote for the roof repair (06-3). Contractors are unwilling to do so at this time either because the Library currently does not have the funds to do the work, or because they do not want to harm their chances of winning an actual public bid.
The Library received a written estimate from James M. McKenna and Son for $374,750. Peter Sugar felt this estimate was the most accurate as Jim McKenna is familiar with the roof based on his work on the snow guards. Peter added amounts for a bond, a contingency (10%) and architectural and structural engineering fees (~10%) to come up with a total request of $461,750.
The Library retained Weidlinger Associates to perform a structural assessment of the roof’s ability to hold slate shingles. Weidlinger’s conclusion was that the roof could hold slate shingles. The library trustees are quite confident that this conclusion is correct.
Peter von Mertens asked whether the Library had explored all its options of proceeding against the original roofing provider. The Library’s response was that the warranty on the roof shingles had expired and that there was no action possible.
The Library presented their revised proposal for funding relating to the vault (06-8). They obtained two quotes for a design study for the HVAC upgrade. One quote from Fitzemeyer & Tocci was for $24,000. The other, from Syska Hennessy Group, was for $16,500. Peter Sugar pointed out that the Fitzemeyer & Tocci quote included $4,200 for Optional expanded construction administration, which was not needed, bringing that quote down to $19,800. The Library would like the CPC to fund the average of the two quotes ($19,800 and $16,500), or $18,150.
The Library agreed to provide the Committee with its capital planning budget for the next three years.
Brown’s Wood (06-6): Questions were raised whether a neighborhood preservation easement was a priority for Lincoln and how much money the neighborhood has put into the process. Also discussed was the question of who would own the work product from the funding, and whether the CPC could fund this work if the Town would not have any interest in the resulting work product. Representatives from Brown’s Wood will be coming before the HDC on February 10, which will give the HDC a chance to learn more about the proposal. Members of the CPC will also attend that meeting
Codman Farm (06-7): The committee was notified that the Selectman voted to defer any funding proposals for Codman Farm for one year.
Browning’s’ Field (06-5): The Committee was informed of the updated quote from Scott Evans for the work to be done. Peter von Mertens mentioned the issue of having private parties charging for pony rides on Town conservation land.
Housing (06-1): The Committee discussed the desire to eliminate some of the moving parts with respect to the various funding sources for the Sunnyside parcels and the condo buy downs. Peter von Mertens, who is also on the Lincoln Foundation, and John Koenig agreed to schedule a meeting with BJ Scheff to discuss this further.
Conservation (06-2): Geoff McGean, on behalf of the RLF, presented an update on the funding for the Harrington Roe project. The funding goal for the project is still $2.8m, of which $1.4m has been committed to date, not including the CPC funding request. Geoff would let the Committee know before March 8, 2005 if the funding need was less.
There being no further business, a motion was made and seconded to adjourn.
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John L. Koenig, Secretary
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