TO: Lincoln CPC
FROM: Susie Collins
RE: Minutes of the June 22, 2004 Lincoln CPC
Attending:
John Koenig, John Petty, Ken Hurd, Colin Smith and Susie Collins
Housekeeping & Schedules:
Susie Collins was appointed Secretary for this meeting
Minutes approved from May meeting
Old Business:
New Members-John reported that two new members have been approved to the CPA. Rayna Caplan, representing the housing commission, and Mary Cancian, appointed by the selectmen and representing FinCom. We are still looking for one more member. The committee discussed some possibilities that John will follow-up on. He’ll give those names to the selectmen who will make the appointment.
Project Status-Tim Higgins has compiled a Project Expenditure History for CPC and John distributed copies to the committee. Because our state reimbursement is due July 1, many of the projects are pending until after that date. The Pierce House Roof is completed or is soon to be completed and came in under budget, or so we think. We need to check up on this. John K spoke to Paul Marsh who reported that he is moving along on his project. Colin will check with Paul to see how to proceed.
Follow-up Form-Susie distributed a draft of a follow-up form that could be given to CPC grantees to fill out so that we can keep better track of project status and money spent. The committee discussed the form and made a few changes. John K suggested that we ask the town committees to come back and report to our committee in the fall. At that time they could report on their current projects and talk about future plans. A feedback form could be used to aid this process.
CPC Fund Summary- The summary shows that we have kept a reserve of $20,000 in the 3 pools from ’03. This seems to be a conservative approach and we now have a higher reserve balance than we had previously anticipated which should mean we have even more to allocate for projects next year.
New Business:
John K compiled a list of our meeting dates from 2003 to be used as a guide for scheduling 2004’s timeline. John suggested that we start in the fall by asking the town committees to report to us. We should include capital planning and Rural Land Foundation. After discussion the committee proposed a preliminary timeline as such; September meetings (perhaps 3 weeks in a row) for follow-up reports
November meeting to discuss “preliminary proposals” that have been submitted
Mid-January as a due date for final proposals due to our committee
February for a Public Hearing where each proposal is discussed
March date for CPC final vote
April 2 town meeting date
Ken volunteered to write two articles for the paper. One article would ask townspeople to submit new proposals. The other would highlight projects we’ve funded and have been completed.
John Petty will review the Submission Form and make any changes needed.
Next Meeting:
Have a nice summer. We’ll meet again September 14!
| 
