TO: Lincoln CPC
FROM: Susie Collins
RE: Minutes of the October 26, 2004 Lincoln CPC
Attending:
John Koenig, Chair, Mary Cancian, Rayna Caplan, Ken Hurd, and Susie Collins
Housekeeping & Schedules:
Susie Collins was appointed Secretary for this meeting
Minutes approved from September meeting
Library Report
Barbara Myles the director of the Library presented a report on the status of building repairs. At the moment they are collecting bids for the window repairs but haven’t settled on a contractor yet. The process got delayed because the library first put to bid the entire repair job including the windows and the roof and various other problems adding up to over a million dollars of work. They received no bids for the entire job. So now they have separated out the windows and have re-bid just for that job and plan to have it done with last year’s CPC grant. This year they will put in a request for CPC money for the roof work. Currently the artificial slate tile roof’s coating is wearing off and their contractor recommends they replace it because water will be getting through within the next
couple of years. Right now they are discussing what kind of tile they should use. This year’s request will also include some general contractor costs. Mary reported that Capital Planning would like the library repair money to come out of CPC funds because Capital Planning has a lot on their plate right now and none of the other projects would qualify for CPC funds.
Old Business
a) Vacancies on Committee
We are still looking for two new members. Various people have been asked but none have excepted!
b) Project Status-Completion Sheet
Susie presented a new version that should suffice with changes to the Funding Details’ table that will be provided by Ken.
c) Newspaper Articles
We thanked Ken for his article in the paper. Originally Ken was to write another article to highlight some of our projects but he decided to put this article on hold. There may be a more dynamic way to highlight our projects.
d) Unused Allocated Funds
John has asked Colleen to explain what happens to unused allocated funds. Each year the Finance Director sends out a memo and proponents must provide justification for keeping unspent funds or they revert back to CPC’s main fund.
New Business:
a) Questionnaire
The CPC questionnaire was not in the town-wide mailing. After discussion the committee approved mailing it separately using our $5000 reserved for administration uses.
b) Revised Housing Request
Rayna presented the Housing Commission’s reworked proposal. They need $193,000 for renovations to 42 Sunnyside and would like to request $600,000 to have for buy downs. The committee still has many questions that Rayna will bring to BJ.
Next Meeting:
November 16, 2004
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