Housing Commission Minutes of November 13, 2007
Members Present: Rayna Caplan, Renel Fredriksen, Pam Gallup, BJ Scheff, Mary Sheldon
Others Present: Earl Midgley (Building Commissioner)
Call to Order: 7:30 AM
Minutes: Rayna moved and Pam seconded approving the minutes for the October 30 meeting, with corrections. Passed Unanimously.
Rayna moved and Pam seconded approving the minutes for the November 6 meeting, with corrections. Passed Unanimously.
Business:
Bill Schedules
Earl presented bill schedules, which were discussed and signed. Electric bills, which had been sent to us, will be forwarded to the new tenants for payment. New tenants are to be advised that they must call NStar to have the electricity switched from the Town to their account immediately.
Finances
Renel presented the Revolving Fund financials through October. The format was discussed, with suggested improvements from BJ. Renel agreed to bring a revised version next week.
Renel presented a first draft of a FY2009 Revolving Fund budget for review and discussion. Minor adjustments were made, and BJ suggested that we also maintain a budget for the other accounts, such as the $1,000 line item in Tim's budget. Renel will bring a new draft at a later time.
Renel presented a proposed budget policy for the Housing Commission. Pam moved and Rayna seconded adopting the new policy, with some adjustments. Passed Unanimously.
Property Maintenance
Rayna and Minuteman Tech were recognized for the new landscaping at Sunnyside Lane, which everyone agreed looks great.
A policy on heating oil at Sunnyside was discussed. Pam moved and Rayna seconded a policy of starting all new tenants with a full tank, with the understanding that they are expected to leave the tank full when they vacate the premises. Passed Unanimously. This will be enforced in the lease for new tenants, and the existing tenant will be informed in writing. Earl will take care of getting the tanks filled or topped off, as needed.
Earl will monitor tanks at empty units to assure that we do not run out of oil.
Sunnyside One-Bedroom
Pam gave an update on the one-bedroom tenants. He is expected to sign the lease after Thanskgiving.
Sunnyside Two-Bedroom
Earl presented information about a shower door for the two-bedroom, which he recommends installing. He has not installed the water dam, as he believes it is too small to make a difference. Renel reported that the shower curtain the tenant was using is too short, and believe that a longer one, in conjunction with the dam, would work. The discussion was tabled until next week.
The tenant in the two bedroom unit has a dog. She has had the dog for three years, and did mention it in her application, but has not formally requested permission for it. BJ will call her to let her know that she must send a letter to the Commission.
Pam moved and Renel seconded changing future leases to include 60 day's notice of termination, instead of 30. Passed Unanimously.
Sunnyside Three-Bedroom
Renel reported that the prospective tenant of the three-bedroom is due to hand in his paperwork today. In case he does not qualify, or does not turn in his paperwork, there are three more names on the list. All have been contacted, but it is too early to know the status of any with respect to eligibility.
Community Preservation Committee
The presentation for the CPC was reviewed. Pam will make the presentation.
Joint AHT-LF-HC Meeting
Pam presented a proposed agenda for this meeting, which is scheduled for November 20. Pam delivered the agenda to Tim for forwarding.
Adjournment: Housing Commission adjourned at 9:40 AM.
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