urn:schemas-microsoft-com:office:smarttags013fMINUTES
PersonNameBoard of Selectmen’s Meeting
dateYear2006Day10Month7July 10, 2006 timeMinute30Hour197:30 p.m.
placePlaceNameLincoln PlaceTypeTown Offices
PRESENT: Sarah Cannon- Holden (Chairman), Sara Mattes, PersonNameGary Taylor,
STAFF: Anita Scheipers (placePlaceNameAssistant PlaceTypeTown Administrator), Debra Parkhurst (Adm. Asst.)
Welcome & Introductions: The meeting opened at timeHour19Minute307:30 PM. The Chairman welcomed the public, reviewed the agenda and action items for the meeting.
Announcements – Ms. Mattes commented that signs which appear on Town property and are not related to Town or community events are not allowed and will be removed. Ms. Mattes then discussed a recent conservation fund report that includes placeCityLincoln as a model example of innovative planning, citing the Battle Road Farm development. Ms. Mattes also announced a gubernatorial debate Wednesday night at MIT Kresge Auditorium sponsored by the League of Conservation Voters. Mr. Taylor announced that the next Deaconess Steering Committee meeting will take place on July 19 at timeMinute0Hour88 AM. Mrs. Holden noted the success of the recent July 4 activities, including parade, race, and fireworks, among other activities, and particularly wanted to thank Nancy Pimental and the Celebration
Committee for all their hard work leading up to and including July 4.
Open Forum – No one was present for this session.
Town Administrator’s Report - Mrs. .Scheipers presented the report prepared by Mr. Higgins , who is on vacation this week.
Affordable Housing Trust – Mr. Higgins has drafted the Declaration of Trust and the Grant Agreement and is waiting for Town Counsel edits. The Board should confirm the membership of the Trust. Mr. Taylor has comments on the draft document. Mr. Taylor explained how the Trust and Grant documents work. MOTION: Ms. Mattes made a motion, Mr. Taylor seconded, to approve the membership of the Housing Trust as presented, to include Lincoln Housing Commission Representative, Lincoln Foundation Representative, Lincoln Finance Committee representative, Lincoln PersonNameBoard of Selectmen Representative, and an At-large Representative. The Motion passed unanimously.
Codman Trust Grant – Mr. Higgins and Mrs. Scheipers have been working on a scope of work to find a consultant to work on a business and marketing plan for the Pierce House. The Board discussed the difficulty in finding this particular type of expertise. Suggestions included using business schools (Babson, Bentley)and area chambers of commerce (placeCityWaltham, placeCityConcord)..
Tracey’s Service Station – The Board was alerted to a potential application for expansion of this gas station.
State Aid FY 08 – State aid has increased by a net 17%. This exceeds estimates by $87,000. The Board discussed continuing to be cautious in allocating funds.
Appointments
timeHour20Minute08:00 p.m. Rural Land Foundation Re: Mall Update
PRESENT: Geoff McGean, Sarah Andrysiak, Rural Land Foundation, Bill Jackson, Carol Kendrick Jackson Associates; David Albrecht, Rizzo Associates; Ruth Walkey, Kathy Ramone, placeCityLincoln Woods; Ed Nardi, Stephen Peabody, Cresset Development.
Mr. Albrecht, Project Engineer, opened the discussion by updating the Board on septic information. Rizzo Associates have reviewed older memos from Dames and Moore, including flow estimates. They have sent correspondence to Martinage, stating that there is still capacity for the Post Office, restaurant, and additional office use. The proposed plan includes the installation of a sampling manhole for continued evaluation of the flow from the Mall to the system. He added that one of the existing septic systems on site could be retrofitted to a tank for trash collection that might otherwise go into the larger system. They also would ensure that the system users would use appropriate cleaning solvents. Mr. Albrecht said that DEP does not require a new application, but the Mall project will
submit a letter to with additional flow information to DEP for comment. The dispersal field has been reviewed and has capacity. The Mall pays and will continue to pay its pro-rata share of the operating and capital costs of the system. The Board suggested that a written Memorandum of Understanding should be part of the agreement. The Town requested copies of the Memo when it is finalized. Lincoln Woods representatives agreed to get a copy to the Selectmen. Mr. Taylor said that the Town has an interest in the future development of the Ssouth Lincoln area. He asked if there is any additional capacity. Mr. Albrecht said there is only 8 to 10% additional capacity. He added that there is no Zone 2 factor in this area. Discussion turned to the easement. Mr. Albrecht presented an existing plan and the proposed easement plan. The plan showed sufficient entrance and exit openings, according to Mr. Albrecht. The
change in the easement will require agreement with between the Rural Land Foundation and both Lincoln Woods and the Town of placeCityLincoln. Only one tree will be lost and the applicant will have to go through the required process. There will be no loss of parking spaces. There will be 181 parking spaces with eight additional, if needed, or 4.2 spaces per thousand square feet. The Post Office has signed their lease. The size of the Post Office is 5000 s.f. The proposed restaurant and office space is an additional (approximate) 6,000 square feet. The present Mall, somewhat reconfigured, stays essentially the same size. The RLF proposes two open houses at the Mall this summer to provide information and input opportunities for residents on July 20 and August 10. The formal public hearing with the Planning Board will open in late September. The RLF will produce a flyer with dates of the open houses and meetings.
The Selectmen will host an open forum with the RLF regarding the Mall project on September 11. The Board asked the RLF and Lincoln Woods to come to closure about the use of the septic system. The placePlaceNameRural PlaceTypeLand foundation will copy correspondence with DEP on this matter to the Selectmen.
Discussion
Fall 2006 State of the Town/Special Town Meeting
Liaison Reports
Mr. Taylor reported on progress regarding the water issue for the Deaconess project.
Mrs. Holden reported that the Route 2 project has been pushed back further, with some portion beginning in 2008-2009. The Concord Rotary is no longer on the TIP list. The Board would like updates and information from the local State representatives and the MAPC representative. The Board would like to know what particular facts may have caused the project slip on the TIP list. Gordon Feltman, local MPO representative will also be contacted.
Action Items
Confirm placePlaceNameFall PlaceTypeState of the Town/Special Town Meeting Date
Mr. Taylor made a MOTION, Ms. Mattes seconded to have the placePlaceNameSpecial PlaceTypeTown meeting and State of the Town meeting on dateYear2006Day4Month11November 4, 2006 beginning at timeMinute30Hour99:30 am at the Brooks School Auditorium. The Motion passed unanimously.
Appoint Call Firefighters
Mr. Taylor made a MOTION, Ms. Mattes seconded to appoint the three Call Firefighters as presented: Steven Dimeco, Erick Moseley, Jeffrey Ciccone. Ms. Mattes asked if any of these call fire fighters came form the pool of candidates who recently applied for the full time positions? The Board discussed that in the future they want information on the process of how these firefighters were selected in advance. The Board further asked that a memo be sent to all department heads regarding this issue. The MOTION to appoint passed unanimously.
The Board recognized Officer David Regan for his work with the DARE program. A formal letter will be sent.
The Board discussed that a Home Rule petition is necessary to create the additional member for the Conservation Commission. This should be discussed with the Cons Com prior to any movement forward on this issue.
The Board briefly discussed the asphalt contract. Highway Superintendent Bibbo will check to make sure that the contracts are not subject to escalation.
Correspondence – The Board will forward a letter of recognition regarding Bob Kuehn to CHAPA and the CPA Committee.
Summarize Actions – Actions from this meeting will be forwarded to the Board.
Review Previous Actions – The board briefly reviewed past items.
Minutes
The Minutes of dateMonth5Day24Year2006May 24, 2006 and Executive Session of May 24 were approved as edited.
The Minutes of dateMonth6Day7Year2006June 7, 2006 were approved as edited.
The Minutes of June 12 and dateMonth6Day26Year2006June 26, 2006 were approved as written.
A MOTION was made and seconded to go into Executive Session pursuant to MGL, c. 39, s. 23B Re: Collective Bargaining Strategy. A roll call vote of the Board was taken: Mattes-aye; placeCityTaylor- aye; Cannon-Holden- Aye. The Motion passed unanimously.
The Regular Meeting adjourned at timeHour21Minute409:40 PM.
Submitted by Debra Parkhurst
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