urn:schemas-microsoft-com:office:smarttags013fMINUTES
PersonNameBoard of Selectmen’s Meeting
dateYear2006Day31Month7July 31, 2006 -timeMinute30Hour197:30 p.m.
placePlaceNameLincoln PlaceTypeTown Offices
PRESENT: Sarah Cannon- Holden (Chairman), Sara Mattes, PersonNameGary Taylor,
STAFF: Timothy Higgins (Town Administrator), Debra Parkhurst (Adm. Asst.)
Welcome & Introductions: The meeting opened at timeMinute30Hour197:30 PM. The Chairman welcomed the public, reviewed the agenda and action items for the meeting.
Appointments
timeMinute30Hour197:30 p.m. Nancy Pimental, Chairman, Celebrations Committee
Also Present: PersonNameGretchen Covino, Nancy Felsheim
Ms. Mattes made a MOTION, Mr. Taylor seconded to appoint Nancy Felsheim as Member of the Celebration Committee. The MOTION passed unanimously. The Board thanked her for her recent volunteer efforts on behalf of the Celebration Committee. Mrs. Pimental announced that she will not seek re-appointment to the Committee and hopes that others will step forward. The Board recognized and thanked Nancy Piments, her husband, Mike, and other members of her family and friends for a tremendous amount of work on behalf of the Celebration Committee. Ms. Pimental said that the Celebration Committee currently has four members, and has not had the requisite five members since 1996. The Committee handed out examples of the work load for an event (Family Fun Night). PersonNameGretchen
Covino said that the Committee would like to manage events by having sub-committees that would work on each event, rather than have the Celebration Committee operate each event. The Celebration Committee would act as coordinators. The Committee also asked if they could have help from the DPW for the set up and take down of each event. From an organizational stand point, they would like to solicit various church or civic organizations for groups of people to run events. The Committee noted they were able to get help at the last minute for the annual Road Race. Ms. Pimental said they are shorthanded because of when the events occur. She suggested that the Committee could create work modules. For example, Fourth of July events could be broken up into the Road Race, morning events, afternoon events, and the evening (fireworks), with small groups or a person in charge of each. All agreed that it might be easier for people to
participate in a single event, while the Board could act as coordinators. The Board suggested posting specific time lines that are project specific, and if the committee cannot get voluntees, by a specific date, then the event may be cancelled. This notice would use the Town website and cable access to seek help. The Board also suggested some high school students might like to help as this could possibly fulfill their public service requirements. The committee members said they would create a document for how this could be handled and will work with PersonNameJim Cunningham and Chuck Miller to make sure that information is on local access and the Town website. The Board also look to other organizations for help. The Chairman thanked Nancy Pimental for her remarkable effort the last few years.
Open Forum
Present: Jason Hsu, 11 placeCityCambridge Turnpike, David Reece, 15 placeCityCambridge Turnpike, Bill Kanzer, 9 placeCityCambridge Turnpike.
Mr. Kanzer opened discussion by stating that these three properties are the “island” in the middle of the Massey property. Initially they did not attend meetings because there were other issues to resolve first, but now they have learned it is time get involved and they have opened discussions with Deaconess. Mr. Taylor confirmed that the timing is right for these neighbors to get involved as the proposed project had to get over some development hurdles. The Town hopes that a solution can be reached for everyone. The Selectmen realize that the project has a major effect on the neighbors, and urge them to stay involved in the process and work together with the developer. Mr. Taylor noted that Mr. Kanzer and Mr. Reece attended the last Deaconess Steering Committee
Meeting. Deaconess was able to extend their due diligence period to September 15. Deaconess is working with the Water Department on their issues. He also said that DHCD (Department of Housing and Community Development) is promulgating a new formula for counting affordable housing that will hopefully clear up some of the questions surrounding this aspect of the project. Mr. Higgins added that much of the work will be done after some of the remaining questions are answered. Deaconess will work with the Town and the abutters, but need sufficient specificity to move forward to Town Meeting. The next Steering Committee Meeting should provide information of due diligence and process. The Board discussed attending the Planning Board meetings as they progress. Mr. Taylor noted there are “mechanical issues” in that there may have to be two processes in order to provide the affordability housing. It was suggested that the
Town Planner provide a list of meetings and priorities as this moves forward. Ms. Mattes encouraged the neighbors to attend as many meetings as possible due to the complexities. Mr. Higgins added that the steering committee meetings provide updates right at the meeting.
Town Administrator’s Report
Hanscom Air Force Base –Mr. Higgins and Ms. Mattes attended a meeting at Hanscom Air Force Base regarding the privatization of housing. The basic facts and scope of the project have not changes. Two issues, traffic and construction management, were discussed They will use addressStreetAirport Road to minimize congestion. The Town’s concern about school enrollment is still not answered. While the Air Force has plans to downsize in general, the two bedroom units at Hanscom will be replaced by three and four bedroom units. The “waterfall” provision allows American Eagle, the management company, to rent out to non-military people if they do not reach 95% military/government occupancy. The lease is for 50 years, and they anticipate
full occupancy. The Board had questions about service obligations and taxes. Mr. Higgins said this was unclear. They would need to make some sort of payment in lieu of taxes. Mr. Higgins will follow up with legal counsel. Ms. Mattes said she urged the developer to improve energy efficiencies. It appeared that he contractor had no interest in providing these cost saving measures for the military personnel. The School Business Manager and the School Committee are aware of the changes to the base. Pierce House Business Plan. – The Selectmen applied for and the Codman Trust granted $15,000 to develop a business Plan for the Pierce House. Mr. Higgins and Mrs. Scheipers have been working with Mr. Silver and the Pierce House Committee to crate a Scope of Work. The Request for Proposals will go out on August 4.
Master Plan – the Chairman has drafted a response that should be in to the Planning Board tomorrow.
Liquor License – Mr. Higgins talked with State Representative Susan Pope and she thought it unlikely that it would get reported out in the formal session, but believes it will move in the next informal session. It does not need to be re-filed. There had been some concern by the general counsel at the Alcoholic Beverage Control Commission. Mr. Higgins will continue to follow this with Senator Fargo and Representative Pope. Discussion followed on the process.
Green Energy Technology Committee – Mr. Higgins has met individually and with the entire committee, presently consisting of Ed Kern (alternative technologies), Sam Newall ( energy contracts) , and John Snell (energy use within the town buildings. They will meet again in September and will have energy data for the facilities study. Given focus on capital investments, the committee would like to have their information available for those interests. The Committee will take larger issues of green energy in the future. Ms. Mattes commented that HATS will take up the issue of municipal utilities in the fall.
Open Space Committee – Sarah Cannon Holden will be the Selectmen liaison to the OSC.
Board of Health. Mike Moore has spoken with the State about privacy versus public health information. This will be taken up by that board at a future meeting.
Expedited Permitting – The Town Planner has confirmed that this was passed by the State legislature. Ms. Mattes referred to a Report from the Environmental League of Massachusetts. She would also like to know local representatives vote on this bill. The Board continued to discuss the bill, noting that there was not much organized opposition, including from the planning organizations of MAPC and MAGIC. In general the Board was disappointed in the response from planning organizations, conservation organizations, and municipal organizations. Mr. Higgins stated that the MMA did not hear an organized articulate group on this matter, and lobbying broke down at a certain point.
Discussion
Special Town Meeting/State of the Town Meeting – The “Save the Date” memo went out and Mr. Higgins provided an updated time line. Ms. Mattes is working on a Memo outlining the theme for the end of August. The Boa briefly discussed the limited warrant articles.
Deaconess Steering Committee Update
RLF/ Mall- The Board would like an update on the following items: septic agreement and Memorandum of Understanding between RLF and Lincoln Woods; RLF to stake the new access and egress; RLF to inform Lincoln Woods regarding the new egress; RLF to follow process for tree removal on Town land (if necessary); find out process for negotiating the revised easement for Town commuter lot.
Liaison Reports
Ms. Mattes attended a Change of Command and Ceremony at Hanscom Air Force Base Colonel Ceteras stepped down and the new commander will be Tom Schleckbier. She spoke with General Johnson about the four HATS communities support of the base, and hope they can work with MASSPORT to support and enhance the base.
Ms. Mattes reported on the most recent HATS meeting where Gordon Feltman, local MPO representative spoke about how money is allocated for State transportation and highway projects. She noted that the final hearing for the State funding on roads will be August 17 and representatives on behalf of the Route 2 project should be in attendance.
Ms. Mattes reported on a meeting she had attended on July 31 in placeCityConcord regarding the proposed Crosspoint project at Massport. The following attended: Concord Selectman Anne Shapiro, Concord Town Manager Chris Whelan, Director of Planning and Land Management Marcia Rasmussen, Chief PersonNameKen Willette; from Massport, Tom Ennis, Tim Sullivan, Director of Aviation Services, Jim Lam, Director of Planning and Engineering, Dan Doherty of Crosspoint, and General Counsel Ray Murphy. Ms. Mattes commented that the project is far from both fire departments, and hopes that at a minimum they reconsider the lease and the location and move fuel storage to another area. She thanked the Town of placeCityConcord for pulling the meeting together.
Mrs. Holden reported on the second Master Plan Meeting held on July 26. The Sudbury Town Planner, Jody Kablack, and current Selectman (and former Planning Board member) Larry O’Brien attended the meeting and spoke on Sudbury’s experience with the Master Plan process. placeCitySudbury hired a consultant/facilitator from the placePlaceTypeUniversity of PlaceNameMassachusetts, John Mullen. The initial 26 person committee broke into sub-groups to work on particular topics. They identified a checklist of 83 strategies. The Plan was presented at a Town Meeting, but only for a non-binding resolution (not a formal vote). Mrs. Holden thanked the placeCitySudbury representatives for attending and informing the Lincoln Master Plan Committee.
Action Items
Chairmanship: Mr. Taylor made a motion, Ms. Mattes seconded to nominate PersonNameSarah Cannon Holden as Chairman of the PersonNameBoard of Selectmen. The Motion passed unanimously.
Correspondence: Following correspondence to the Lincoln Journal, the Board wanted to clarify that no new housing is being proposed for the Mall re-development.
Action Items: Mr. Higgins summarized new action items and reviewed past action items.
Minutes were deferred
Warrants: The Board approved and signed Warrants
Executive Session
A Motion was made and seconded to go into Executive Session pursuant to MGL, c. 39, s. 23B Re: Contract Negotiations, not to return to Regular Session. A Roll Call vote was taken: Cannon Holden- aye; Mattes – aye; placeCityTaylor- aye. The Motion passed unanimously.
The Regular Session adjourned at timeMinute45Hour219:45 PM.
Submitted by Debra Parkhurst
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